Receptionist & Administrative Assistant (Renewable Contract) – Financial Institution

Job Description

1. Receiving visitors at the front desk by greeting, welcoming and directing them appropriately
2. Answering, screening and forwarding incoming phone calls
3. Receiving and sorting daily mail
4. Booking meeting rooms and prepare everything as required
5. Organizing and scheduling appointments with admin software, such as furniture maintaining, office cleaning, and etc.
6. Activities supporting, such as teambuilding, annual dinner
7. Settling the monthly statement
8. Update and maintain office policies and procedures
9. Order office supplies, business lunches, and research new deals and suppliers
10. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

1. Secondary education with 1 to 2 years’ administrative experience
2. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
3. Excellent time management skills and the ability to prioritize work
4. Attention to detail and problem solving skills
5. Strong organizational skills with the ability to multi-task
6. Good command of English, Chinese and Mandarin